Introduction Letter Instructions
• Write one letter for each country and for each applicant
• All letters must be on company letterhead
• Replace all information in parentheses with the data for this trip
• A consulate address is not necessary
• THE LETTER CANNOT BE SIGNED BY THE APPLICANT
520 12th Avenue
New York, NY 10036
[mm/dd/yyyy]
Dear Chinese Consulate:
This letter is to confirm that Mr./Ms. [traveler's full name] , a national of [country name] , is engaged as a (n) [job title] at the[company] .
[traveler's name] will be traveling to [city] , China from [mm/dd/yyyy] to [mm/dd/yyyy], for a total of [ # ] days to conduct the following business activities:
1. [detail as much as possible the business to be conducted
2. [detail the validity of the requested visa]
3. While in China, [traveler's name] will visit[person/place name] ,[person title] , [visiting company's name, address and phone number] .
During [his/her] visit, Mr./Ms. [traveler's name] will be staying at [hotel name, address, and phone number] . Mr./Ms. [traveler's name] ’s travel expenses will be covered by [self/company/organization] , including hotel accommodations.
I kindly ask your assistance in issuing Mr./Ms. [traveler's name] ’s [#months, #-entry] visa at your earliest convenience. Thank you for your time. Please contact me should you have any questions.
Sincerely,
[Signature of supervisor]
[supervisor's name]
[job title]
[address]
[phone number]
[email address]